Submit - Stage 5

Submit Roster and Print Charter Renewal Application - Stage Five

After double-checking the information, the RP submits the file to the council and prints out their Internet Rechartering Charter Renewal package.

[YOU MUST PRINT THE RESULTING FILE, GATHER SIGNATURES AND TURN IN TO COUNCIL OFFICE ALONG WITH OTHER PAPERWORK AND FEES]

From the Submit Roster page, the RP can submit the charter renewal data to the council.

The RP gets only one chance to submit this information. Any changes that need to be made to any submitted information will have to be made by the council. You may cross out any incorrect information on the renewal application and print the correct information and inform the council.

To submit the roster and print the application:

1. Check the box on this page if your unit wishes to request and authorize the council to charge your unit deposit account for your charter renewal fees, providing that your unit has sufficient funds on deposit.

2. From the Submit Roster page, click Submit to Council.

Result: Charter renewal data is submitted to the council.

3. At the survey page, the RP can enter comments. Click Save.

4. At the prompt, click OK.

5. At the Congratulations screen, click Print Renewal Application.

Result: The renewal application opens as a PDF file in a separate window.

6. Print the Unit Charter Renewal Report Package. Deliver to the council:

All pages of the report package including the signed application (signed by executive officer and unit leader)
Member applications
Fees
Read the instructions on the last page of the Report Package and provide unit contact information

Note: In addition to the Charter Renewal Application, the printed report also includes a list of members who are new, transfers, promoted, multiples, no fees, and/or drops.

PLEASE INCLUDE THIS INFORMATION WITH YOUR CHARTER WHEN YOU TURN IT IN.

PLEASE be sure that you include applications – original or photocopies – for each person listed with your charter as “new”.

For simplicity, Internet Rechartering allows the RP to submit to the council only one time. After submitting, the only feature that the user has access to is the feature that prints the renewal application. This is available until the unit access window closes.

7. Print the Quality Unit Application if you need to complete this form for the council

8. Print the Annual Charter Agreement for executive office signature if this is requested by your council.

Note: The Quality Unit Application and Annual Charter Agreement are available to all unit types. Ships also may print the Standard Ship Scoresheet in addition to these forms.

NOTE: The rechartering process is NOT finished until you have finished all 5 stages on-line, printed out the resulting report and submitted all of the pages

WITH:

all the required signatures
all required applications (listed in the recharter report under the headings of new members and/or new adults)
all other forms
and required payment

to the Council Service Center – see recharter checklist

You are NOT finished…

Until you have electronically submitted your data [Stage 5], printed the resulting file, including the cover sheet, collected the necessary signatures [including your Unit Commissioner] and turned it all in, along with applications for anybody listed on the cover sheet as “new” and the required payment at the Council Service Center.

Your Charter is considered to be ON TIME if all of the paperwork, with signatures and fees, are turned in to the Council Service Center and checked/verified by the District Executive on or before December 1, 2006