Finance Policy

1. The Fiscal year of Miwok Lodge 439 will follow the council's fiscal year, namely January 1^st to December 31st.

2. Before spending any moneys a committee must have an approved budget filed with the Finance Vice-Chief (FVC).

3. All Purchase Orders must be to the FVC at least two weeks before they are needed. All check requests must be to the FVC at least 4 weeks ahead of the time needed.

4. No later than 2 weeks after the event all receipts must be given to the FVC.

5. No later than 2 weeks after the event an actual vs. budget report (see appendix item A) must be sent to the FVC.

6. Purchase Order Processes:

A. A Purchase Order must be filled out (see appendix item B) and signed by the Chief/Chairman and initialed by his adviser.

B. It is then submitted to the FVC for approval and signatures of the FVC and Lodge Adviser.

7. The FVC will make and keep for the lodge records a copy of all receipts, POs, and Check requests.

8. All moneys must be turned in to the FVC or the Finance Adviser with an activity report (see appendix item C) no later than two weeks after the event.

9. At all Lodge Executive Committee meetings, the FVC shall make a report consisting of a current standing report, reserve balance, and, if possible, a budgetary variance report.

10. All moneys at the end of the year will not rollover to the next unless at the exploratory budget meeting a request is presented with a report detailing the use of the rolled over moneys.

11. All financial matters must be presented al least one Lodge Executive Committee meeting before they are to be voted upon. The Lodge Key Three may waive this time limit.

12. Note: in accordance with National OA Policy all advisers will reserve a veto authority, but not a decision making authority, over financial matters.

Last Revised 09/20/2001